University Accounts


Overview

All Princeton University students, faculty, staff and others with a miscellaneous affiliation including sponsored accounts, are provided a University account. A University account has an associated netID.  A University account may be used to:

Authentication vs. Authorization

Your University account provides you with the ability to "authenticate" to University systems using your netID and password.  Once authenticated, access to an individual system is determined by whether you are "authorized" to use that system.  Each system maintains policies for authorization.  For example, while a new employee’s access to their account begins prior to their employment start date they are not authorized to access HR Self Service until their actual start date. 

Account Policies

Every University account follows a consistent lifecycle which begins with activation and ends with account closure. An individual’s affiliation(s) determines activation timing, account transition and closure, and the duration of email forwarding. The provisioning and de-provisioning polices are set by the business unit that is responsible for the person

Account Activation

An email is sent to the home external email address on record following account/netID creation. This email will list your netID as well as important information for setting up your secure university password.

Account Closure

Based on an individual’s status, Accounts are closed within a specified time period. Email notifications are sent to the account holders home email address as well as the responsible University staff member. A person’s information will be removed in accordance with the rules set by the appropriate business office from the University home page People Search.

Transitioning before Account Closure

Before an account is closed, the individual is responsible for securing copies of any personal files (including personal email) on OIT-administered systems.  If the account will have email forwarding you need to be sure that your home email address is set up correctly via the employee or student self-service system.  Not all systems are available to accounts during their transition period.

Email Forwarding upon Account Closure

If an account is entitled to email forwarding, it will be set up automatically once the mailbox is closed.  Mail will be forwarded to either the @alumni.priceton.edu for alumni or the home email address on record for faculty and staff.

Information Technology Policy

Before utilizing Princeton's online resources, review the University's Information Technology Policy on the acceptable use of Princeton's information technology and digital resources.

Your Princeton netID

Your netID is the login name you will use to access online resources such as email and the campus wireless network at Princeton. Your netID is assigned automatically when you first join Princeton University.

Finding a netID On the Princeton Home page, perform a search … name in the Online Directory Advanced People Search (note that not all account types are displayed in the Online Directory).

Your Princeton Email Address

If your affiliation entitles you to have email delivery your account will be assigned an email address. By default, this is made up of your netID (for example, md3245and @princeton.edu. Forexample, md3245@princeton.edu is a valid Princeton email address.

Obtaining a personalized Princeton email address (aka alias address)

Once your account has been created you may choose a more user-friendly or readable email address. This address is called an alias address.

For example, Mary Doe’s given Princeton email address is md3245@princeton.edu. Mary Doe might prefer a more personal, user friendly email alias of mary.doe@princeton.edu. Mail sent to either md3245@princeton.edu or mary.doe@princeton.edu will be delivered to Mary Doe’s email box.

For more information, please see: Article 1177: How can I get a personalized Princeton email address?

 

Undergraduate Students

Account Activation

Undergraduate accounts are fully activated when the student matriculates.  Some foreign national students are able to authenticate earlier so they can process the necessary forms to study at Princeton (they however will not have an email account until matriculation). Undergraduates will receive an email at their home email address providing their netID and instructions for activation. 

Account Closure

Your account (including your Princeton Gmail, Google Apps, Microsoft Office 365 and web pages) remains active for a 65 day transition period immediately following graduation. Students are sent email notification prior to closure of their accounts. 

Email Forwarding

Forwarding of students' @princeton.edu email continues for 430 days after graduation. Your  email will automatically forward to your @alumni.princeton.edu address or another address if you chose to set one up. After email forwarding ends you will retain your @alumni.princeton.edu address via TigerNet services indefinitely. 

Transitioning before Account Closure

Download files and email for backup and archival purposes. You are responsible for making copies of any of your files on OIT-administered systems (including email). These files will not be available to you after access to your undergraduate netID closes. For more information please see Moving On

Your Alumni Account

Upon commencement, your status changes to alumni.

Summary

Event

Transition period

Email Forwarding

Graduation (alumni)

*65 days

430 days

Expulsion

30 days

1 year

On Leave

500 days

1 year

Other Withdrawal

500 days

1 year

No Show

0 days

0 days

Deferral

0 days

0 days

Death

30 days

1 year

* Beginning with the class of 2014 alumni will be able to access "TigerHub" self-service for 8 years following graduation using their alumni account credentials.

Undergraduate Special Students

Event

Transition period

Email Forwarding

Inactivation

150 days

1 year

Parents/ Guardian

Parent Accounts are comprised of a netID and password which only allows you to access Princeton Tiger Family Hub.   

Account Activation

Parent Accounts are created automatically once the newly matriculated student completes the online matriculation process.

Account Closure

Parent Accounts are normally closed automatically 6 months after student graduation.

Graduate Students

Account Activation

Accounts are activated in stages. Upon being admitted to the University an account is created allowing the admitted student access to review their offer. If the offer is accepted an email account is created for the student; after which an email alias may be selected. Upon matriculation the account is fully provisioned including displaying in the online directory.

If the newly admitted student declined the offer of admission the account is immediately revoked.

Account Closure

Graduate students accounts close in stages  Google Apps, Microsoft Office 365 and web pages will be revoked after a 65 day transition period following graduation. Graduate students retain their access to their email for 1 year after graduation and they will have 1 year of email forwarding after that.  They will be notified of the email account closure at 28 days and at 14 days in advance of losing the account.

Withdraw or Terminate

Graduate students that terminate or withdraw will have 30 days before account closure, while expelled or suspended students will lose account access immediately.

Leave of Absence

Students on a leave of absence are expected to return, so computer account privileges will remain in place for 730 days (2 years) from the start of that status.

ETDCC Status

A student entering ETDCC status will retain access to their account including email for 1 year. After 1 year, account access to TigerHub will continue for additional 4 years.

The time frames mentioned remain in place unless the student is moved into another status at which point the corresponding rules for the latter status will take precedence.

For Ph.D. students who have not defended a dissertation and are more than one year in ETDCC status, the Graduate School must approve any extensions of account privileges beyond those listed above. An FPO date must be provided for an extension of privileges.

Students who have successfully completed the FPO or are more than one year in ETDCC status and have not yet had their degree conferred but have a need to retain their computer privileges should contact their academic department head or adviser to request and approve an extension. 

If you have concerns regarding account closures, please contact your department head or adviser for assistance.

Transitioning before Account Closure

Please use the transition periods outlined above to download files and email for backup and archival purposes. You are responsible for making copies of any of your files on OIT-administered systems (including email). These files will not be available to you after your account closes. For more information please see Moving On

Graduate Alumni

The Association of Princeton Graduate Alumni (APGA) encourages all degree recipients to register for complimentary email accounts through Princeton's TigerNet service. Information is available on the TigerNet website. Maintaining a mailbox at Princeton ensures that you will always have a permanent address throughout changes in your career. Contact apga@princeton.edu for information.

Email Forwarding

Your @princeton.edu email address will automatically forward to your @alumni.princeton.edu address for 730 days after graduation. Once forwarding ends you may continue to use  @alumni.princeton.edu address via TigerNet services indefinitely.

Summary

Event

Transition period

Email Forwarding

Graduation (alumni)

***65 days

730 days

In Absentia*

NA

Ongoing

On Leave

1460 days

5 years

ETDCC Students**

365 days

1 year

Expulsion or Suspension

30 days

30 days

Non-expulsion, non-suspension, non- ETDCC Termination

30 days

1 year

No Show

0 days

0 days

Deferral

30 days

1 year

Death

0 days

0 days

*In Abstentia Account stays fully active and continues to display in the online directory.

** ETDCC NetID remains active for TigerHub access for 4 additional years

*** Beginning in June 2020 graduates will be able to access "TigerHub" self-service for 5 years following graduation using their alumni account credentials.  They will also retain access to their email account for 1 year following graduation with an additional year of email forwarding.

Admitted Graduate Applicants

Event

Transition period

Email Forwarding

Application Withdrawal

0 days

0 days

Application Deferral

0 days

0 days

DOF Researchers, Specialists, Librarians and Visiting Researchers

Account Activation

Accounts are activated up to 92 days prior to start date

Account Closure – Termination/Departure

Once a DOF staff member terminates employment from the University there is a 28 day transition period before the account is closed. The department manager and the departing staff member will be notified of the impending closure of the account.

For faculty terminating employment at the University under other circumstances, the department contact and the departing faculty member will be notified of the impending closure of the account.

Email Forwarding

OIT offers a service of forwarding messages sent to the former DOF staff member's email address for a period of up to one year.

Transitioning before Account Closure

Before the 28 day transition period has expired, the staff member may secure copies of any personal files (including personal email) on OIT-administered systems. 

Summary

Event

Transition period

Email Forwarding

Departure

28 days

1 year

Death

60 days

1 year

Non-emeritus Retirement*

92 days

Ongoing

*Non-emeritus Retirement NetID remains Active. Displayed in online directory for 92 days.

HR, Casual, Short Term Professionals & PPPL Staff

Account Activation

Staff and Short Term Professional accounts are activated up to 7 days prior to start date

Casual Hourly  accounts are provisioned on their hire date.

Account Closure

Once a staff member terminates employment from the University, there is a 1 day transition period before the account is closed and no email forwarding is provided and the person is removed from the online directory.

Regular HR Staff

Event

Transition period

Email Forwarding

Departure

1 day

NA

Non-emeritus Retirement*

28 days

Ongoing

*Upon Non-emeritus Retirement, the individual’s NetID remains active. The individual remains displayed in the online directory for 28 days.

Short-term Professional Employees

Event

Transition period

Email Forwarding

Departure

1 day

1 day

Death

28 days

393 days

Casual Hourly Employees

Event

Transition period

Email Forwarding

Departure

1 day

1 day

Death

28 days

393 days

Emeritus Employees

Event

Transition period

Email Forwarding

Retirement*

NA

Ongoing

Death

60 days

425 days

*Upon Retirement, the individual’s account stays fully active and remains in the directory.

Staff Retirees

Account Closure

Once a staff member retires from the University on good terms, there is a 28 day transition period before the account is closed. Retirees will retain the ability to log in to HR Self Service to update personal data but will not have access to other University systems.

Email Forwarding

OIT offers retirees an ongoing email forwarding service for mail sent to their Princeton email address.  Email forwarding for eligible accounts will be automatically established once their emailbox is closed the University. Please be sure that your home email address on record in PeopleSoft is correct before your account is closed at the end of your transition period.

Transitioning before Account Closure

Retirees may use the transition period to download files and email for backup and archival purposes. You are responsible for making copies of any of your files on OIT-administered systems (including email). These files will not be available to you after your account closes.

Faculty - Tenured and tenure-track

Account Activation

Faculty accounts are activated up to 92 days prior to start date.  If a department requires an account for the faculty member earlier they should request a DCU account. Please note that the DCU account can only be created if the person has been added to PeopleSoft.  The end date for the DCU should be the faculty members start date.

Account Closure –Termination/Departure/Moving On

There is a transition period before the account is closed.

For faculty terminating employment at the University under other circumstances, the department contact and the departing faculty member will be notified of the impending closure of the account.

Email Forwarding

OIT offers an email forwarding service for mail sent to a former faculty member's email address for a period of 905 days.

Transitioning before Account Closure

Please use the transition period to download files and email for backup and archival purposes. You are responsible for making copies of any of your files on OIT-administered systems (including email). These files will not be available to you after your account closes.

Summary

Event

Transition period

Email Forwarding

Departure

185 days

905 days

Non-emeritus Retirement*

92 days

Ongoing

Death

60 days

1 year

*Non-emeritus Retirement NetID remains active. Displayed in online directory for 92 days.

Faculty - Non tenured, non-tenure-track and Visiting Faculty

Account Activation

Faculty accounts are activated up to 92 days prior to start date.  If a department requires an account for the faculty member earlier they should request a DCU.

Account Closure

There is a 240 day transition period before the account is closed.

Email Forwarding

OIT offers a service of forwarding the messages sent to the former faculty member's email address for a period of 970 days.

Transitioning before Account Closure

Before the transition period has expired, the faculty member may make copies of any personal files (including personal email files) on OIT-administered systems.

Summary

Event

Transition period

Email Forwarding

Exceptions/Notes

Departure

240 days

970 days

 

Non-emeritus Retirement

92 days

Ongoing

NetID remains active. Displayed in online directory for 92 days.

Death

60 days

1 year

 

*Non-emeritus Retirement NetID remains active. Displayed in online directory for 92 days.

Emeritus Faculty & Librarians

Faculty granted emeritus status will automatically retain their University computing privileges. There will be no change to their existing netID@princeton.edu email address upon reaching emeritus status.

Event

Transition period

Email Forwarding

Retirement*

None

Ongoing

Death

60 days

1 year

*Retirement Account stays fully active and continues to display in the online directory.

Deceased Faculty, Staff or Student

In the case of deceased faculty, staff, or student the account closure will depend on the person's affiliation to the University. Departments should work directly with the Person Office person.office@princeton.edu.

Miscellaneous Affiliates (including DCU's)

See https://kb.princeton.edu/KB0012033

Account Activation

Miscellaneous Affiliate accounts are created on the effective date that is assigned in PeopleSoft.  A notification is sent to the persons home email address and to their sponsor

Account Closure

There is a 1 day transition period before the account is closed.  Notifications is sent to the affiliate and the sponsor on the end date of the account.

Event

Transition period

Email Forwarding

Departure

1 day

NA