Lists: Answers to Frequently Asked Questions (FAQ)
How do I access LISTSERV?
The LISTSERV system is accessible through the web at www.princeton.edu/lists. Access to LISTSERV requires an email address and password. For Princeton users, your login name is your netID@princeton.edu email address; use your University password to enter the site.
Managing a list
Information for list owners on managing a list is available at Article 9153.
Information for LISTSERV subscribers
Information for LISTSERV subscribers is available at Article 9277.
How do I request a LISTSERV list?
Any member of the Princeton community -- whether faculty, staff, or student -- may establish an e-mail list, as long as it supports research, administration, or other recognized university activities. There is no charge for creating a list or using the OIT list server. Each list must have an owner who bears ultimate responsibility for all aspects of the operation of the list. (The primary owner may arrange to share or delegate list owner duties to additional list owners.)
To request a list for faculty or staff, you need to decide upon certain information and then fill out the list request form.
To request a list for a sponsored undergraduate student organization, please see Article 3076.
Please familiarize yourself with the following information that is needed from you to create a list. You will enter this information on the form.
- List name: The requested name can have a maximum of 18 characters. It should contain only letters, numbers, dashes (-), and underscores (_), with no spaces. Capitalization does not matter. Choose the name carefully because changing to a new list name is difficult and confusing for subscribers.
- Type of list: Undergraduate student organization, Graduate student organization, or Department/Office
- Sponsoring department/organization: Name of the department or office sponsoring the list.
- Name and e-mail address of primary list owner: The e-mail address of the list owner should be the address from which the list owner will be sending messages to the list or list administration commands to LISTSERV. The system uses this e-mail address and list password to verify that you are the list owner.
- E-mail addresses of additional owners (if any): Secondary owners can share list owner responsibilities. For example, a manager may be the primary owner, but may assign an assistant as an additional owner for daily administrative tasks.
- Who may send messages to the list.
- List Subscribers can send to the list ("Private"). The list will accept postings only from subscribers and list administrators. This option is recommended to help prevent unwanted mailings to your list.
- Only list owners can send to the list ("Announcement"). The list will accept postings only from the list owners, and no one else. Use this form, often called a "one-way" list, when the purpose of the list is to post periodic announcements rather than to serve as a vehicle for interaction.
- Where replies go:
- Replies to list go to all subscribers ("List"). When a reader replies to a post, the reply will be addressed to the mailing list, not the original sender. This option is best for discussion-type mailing lists, especially small, informal lists. However, a subscriber who wants to reply to an individual sender can change the "To:" field in his or her e-mail program while composing the reply.
- Replies to list message go to sender of message ("Sender"). When a reader replies to a post, the reply will be addressed to the original sender, not the list. This option helps prevent personal responses from going to the whole list, and is recommended particularly for large lists to avoid mistakes and distribution of unwanted mail. Lists used primarily for announcements should also have this option set. However, a subscriber who wants to reply to the entire list can change the "To:" field in his or her e-mail program while composing the reply.
- Who may subscribe:
- Anyone can subscribe ("Public list"). Anyone can subscribe via the LISTSERV web interface or by sending LISTSERV the appropriate command. Best for public discussion lists.
- List owners manage subscriptions. The owner or subscription manager must subscribe members manually via the web interface; any other attempt to subscribe will be rejected. Best for small, private lists, such as administrative lists for departments or organizations.
How do I delete a LISTSERV list?
The owner of the Listserv will need to submit a Generic Request to have a Listserv list deleted.