With an online tool, you can request and sponsor a Princeton University guest account for a person not directly affiliated with the University, to allow the person access to a specific Web-based application over which you have authority.
A guest account allows a person not directly affiliated with the University the ability to authenticate to a specific web-based resource at Princeton. Resources can be a SharePoint site or many other Web services that use Princeton authentication services to authorize access.
Guest accounts do not provide general access to Princeton University IT services, only to specific Web application(s) for which authorization can and has been given.
Only Princeton University faculty and staff may sponsor a guest account. Note: University generic or service netIDs may not be provided as the identity of a sponsor: the faculty or staff member must specify his or her own individual ID.
Any person that does NOT have a Princeton University account (including departmental computer user (DCU) accounts) but does have an active, valid external e-mail address may be given a guest account for use with a specific Web-based application. The guest account is extended when the Princeton sponsor feels participation by the outside guest is necessary in support of the University mission.
A guest account is requested by the sponsor. The sponsor must be a member of the faculty or staff of Princeton University. Use the steps below to create a guest account.
A sponsor can sponsor a total of 25 guests.
Guest accounts are active only as long as they are associated with an active, valid sponsor. When a sponsor leaves the university and the sponsor's own account is disabled, all guest accounts associated with that sponsor are disabled as well. The sponsor can contact the OIT Support and Operations Center (SOC) at 609-258-HELP(4357) and request that the guest accounts be transferred to another faculty or staff member who has agreed to be responsible for these guests. However, the SOC also will need confirmation from that party.
Guest accounts automatically expire and are not usable to log in after their expiration date. If you need to disable a guest account prior to the expiration date, please contact the OIT SOC at 609-258-HELP(4357) and request the accounts be disabled.
Prior to an account expiring, an email notification will be sent to the guest account sponsor. The email notification will occur 14 days, 7 days, and 1 day prior to the guest account holder’s expiration date. Upon notification, the sponsor should determine if guest access is still required and if so initiate the renewal process through the Guest Account Provisioning website. If continued guest access is no longer required, no additional action is required of the sponsor as the guest account will simply expire. A copy of the expiration notification email sent to their sponsor is below.
When a guest account is created by a sponsor, the guest is sent email containing a validation code that is needed to complete the guest account registration process. Some Internet e-mail systems may mistake the e-mail as spam. Be sure to check your spam/junk mail folder before contacting the OIT Support and Operations Center (SOC) at 609-258-HELP(4357).
If you have any questions regarding how to access a particular resource, you should work with your sponsor. Your guest account sponsor needs to make provisions to grant you authorization to the resource(s) they want you to access. If you have any questions about who your sponsor is, you can find their information in the original e-mail notification of your guest account. You can also look up your sponsor at any time by navigating to the My Guest Account Info page.
There are several reasons why you may be having difficulty logging in to your guest account.