SharePoint: Overview and description of service



If you are comparing collaborative tools, please read Which file storage should I use?

  

Name 

Microsoft SharePoint

Recommended For

This environment is most appropriate for administrative/academic department staff and faculty interested in managing their processes and resources through workflows, forms, approval routing, calendars and shared documents. Team-oriented project work and departmental intranets are the typical implementation for this collaborative solution at Princeton.

Audience

Staff and Faculty can request and manage SharePoint site collections.

Any user with a Princeton net ID can access SharePoint sites once provisioned by the site collection administrator.  

Description

Microsoft SharePoint is a document management and collaboration platform that enables the storage and sharing of documents, lists, calendars, workflow, and group discussions vital to departmental business processes or one-off project-based processes. Disseminated administration of site collections to the requesting party allow for user-driven configuration and unstructured document management that meet the needs of the initiative. 

Benefits/
Limitations

Benefits:

  • Once SharePoint Site Collections are created, they can be customized by site administrators to organize and share information in a manner that is fitting to the business purpose
  • Integrates with the Microsoft Office suite of products
  • Allows for unstructured document and data storage
  • Can customize lists, calendars, wikis, workflow, alerts, RSS feeds and forms as needed
  • Enables collaboration for wide audiences                          

Limitations:

  • User-driven retention
  • Not ideal for batch scan of archive documents
  • Limited ability to integrate with university business applications

Data Classification 
Types

Approved for storage of all data classifications (Restricted, Confidential, Unrestricted within Princeton, Public)

Available Space

Scalable per site collection

How to Get Started

To request a new SharePoint Online site or Teams site, please fill out this ServiceNow form or submit a generic ticket to princeton.edu/sashelp 

Cost Associated with Service    

OIT offers SharePoint sites at no fee to the university.


Stop sign icon with hand in a halting gesture.Not sure this is the right solution? Before you start, make sure this is the best solution for your needs. See Which file storage should I use?

Also see: Onbase or SharePoint: Finding Your Fit