Microsoft SharePoint

This environment is most appropriate for administrative/academic department staff and faculty interested in managing their processes and resources through workflows, forms, approval routing, calendars and shared documents. Team-oriented project work and departmental intranets are the typical implementation for this collaborative solution at Princeton.

Staff and Faculty can request and manage SharePoint site collections.

Any user with a Princeton net ID can access SharePoint sites once provisioned by the site collection administrator.  

Microsoft SharePoint is a document management and collaboration platform that enables the storage and sharing of documents, lists, calendars, workflow, and group discussions vital to departmental business processes or one-off project-based processes. Disseminated administration of site collections to the requesting party allow for user-driven configuration and unstructured document management that meet the needs of the initiative. 

Benefits:

• Once SharePoint Site Collections are created, they can be customized by site administrators to organize and share information in a manner that is fitting to the business purpose
• Integrates with the Microsoft Office suite of products
• Allows for unstructured document and data storage
• Can customize lists, calendars, wikis, workflow, alerts, RSS feeds and forms as needed
• Enables collaboration for wide audiences                          

Limitations:

• User-driven retention
• Not ideal for batch scan of archive documents
• Limited ability to integrate with university business applications

Approved for storage of all data classifications (Restricted, Confidential, Unrestricted within Princeton, Public)

Scalable per site collection

To request a new SharePoint Online site or Teams site, please fill out this ServiceNow form or submit a generic ticket to princeton.edu/sashelp 

OIT offers SharePoint sites at no fee to the university.