University Accounts: Personalized email address (email alias)


What is an email alias?

An email alias is a an email address that is more user-friendly or readable than the user's original netID-based email address. The email address is referred to as an alias as it is adding an additional name to the account rather than changing the email account address.

For example: Ann Expert was assigned a netID of ae3245and her netID-based email address is ae3245@Princeton.edu. Ann can request the email alias ann.expert@princeton.edu (if it is available). After setup, mail sent to either ae3245@princeton.edu or ann.expert@princeton.edu will be delivered to Ann’s email inbox.

Prior to submitting a request it's best to read and understand the rest of this KB article. Remember that you may only have one alias and further changes will only be considered based on a legal name change.

Can I pick any name I want for my email alias?

Your email alias address must be based on your name. The alias must also be available (that is, not used by anyone else).

Can I change my email alias?

We only allow changes to email alias names due to a name change caused by marriage, divorce, or other legal name changes.

Does creating an email alias change my netID?

No, your netID will remain the same; an email alias only creates an email address that is more user-friendly or readable than your netID-based email address.

Will I need to know my netID after I create an email address?

Yes, your netID plus your password are required to log into various University systems. 

Will my old netID-based email address still work?

You will still be able to receive email that is sent to your netID-based email address. However, you will no longer be able to send from your old netID-based email: when you send an email message, your new email alias will appear in the “from” information. If you configure your mail application to use your netID-based email address, the mail system will automatically convert that address to your new email alias address before attempting to deliver the message.

How do I use an email alias with my Princeton Gmail account?

Logging in: Use your netID-based email address to log into your Gmail account.

Receiving email: Email sent to your email alias and your netID-based email address will be sent to your Gmail account inbox.

Sending email: By default, when sending messages through Princeton Gmail, your netID@princeton.edu will be used as the 'reply to' address. You can change this by adding your Princeton email alias as a verified sender in your Princeton Gmail settings. Please refer to Send email from a different address or alias for more information.

What if I used my netID-based email address to create an online account outside of Princeton?

You can continue to use your netID-based email address to log into accounts outside of Princeton (for example, Facebook or Amazon); your email alias will not have any impact on those accounts. Email from those external accounts that are addressed to your netID-based email address will continue to be delivered to your email inbox.

How can I find someone's netID-based or alias email address?

You can find the email addresses of Princeton University faculty, staff, students and some affiliates by accessing either the Search option on the Princeton University home page, the Advanced People Search or the Address Book within your email application.

Note: Students have the right to request, via the Office of the Registrar, that their address information be confidential. Students who select this option will not appear in the University Directory.

What if my netID-based email address is subscribed to a mailing list?

You may not be able to use your netID-based email address to send email to those mailing lists after your email alias is established. For example, it may be extremely difficult to unsubscribe from a mailing list as you will not be able to send an unsubscribe command from your old netID-based email address as required by many mailing list servers.

You should unsubscribe from any mailing lists prior to establishing your email alias and then re-subscribe to those mailing lists after your email alias has been established.

What is the maximum size of an email alias?

Email aliases are limited to 15 characters not including "@princeton.edu".

How do I request an email alias?

To get an email alias all you need to do is to submit the Email Alias Request Form.

Note* It will take up to 24 hours after the submission of the Email Alias Request Form for alias to become active.