Transition Period Summaries

Depending on your affiliation and status, you may be granted a transition period before your Princeton account is closed.

DOF Researchers, Specialists, Librarians and Visiting Researchers

HR, Casual, Short Term Professionals & PPPL Staff

Faculty - Tenured and tenure-track

Faculty - Non tenured, non-tenure-track and Visiting Faculty

Staff Retirees

DCU/ Miscellaneous/ Sponsored Affiliates Accounts

Access During Transition and Upon Closure

During your transition period, you will still have access to email, Office 365, Code42 Crashplan (computer backup), Princeton Google services (email, Drive etc), Adobe and Dropbox licenses (if you had previous entitlement) and your Princeton hosted websites.

On the date of your account closure (at the end of your transition period), you will lose access to all of the above.

Update HR Self Service Contact Information

Before you depart, update your HR Self Service Contact Information.  We want to be sure to have your home (personal) email and information on file so that we can contact you regarding HR, Payroll, tax information. It is more complicated and less convenient for you if you request this after you depart (e.g. you will be asked to provide identification proof).

In HR Self Service, Be sure to update your contact information, including your personal email address. 

1. Navigate to HR Self Service and log in.
2. Select the Personal Information tile.
3. Select the Contact Details icon.
4. Enter your contact information for one or both.
   
   • personal mobile phone number.
   • home (personal) email address.

To update your personal details *after your transition period*, please follow the instructions below based on your status:

- Staff: Email your updated information to hr@princeton.edu.
- Faculty: Email your updates to dof@princeton.edu.

For any payroll-related inquiries, please contact the Office of Finance and Treasury at finance@princeton.edu or (609) 258-3080.

Forward Email and Set Automatic Replies 

Once your Princeton account is closed, automatic email replies (out-of-office replies) and forwarding from your Princeton account will no longer work. 

Dropbox: Move Folders and Files

How to download a file or folder from Dropbox (external link)

Gmail & Google Files: Use VaultMe to Move files

VaultMe is a recommended, optional third-party tool that can be used to copy your Princeton Google account content (email, contacts, calendar and files) to an account of your choice. Faculty and staff are responsible for associated fees with this 3rd party service.  

Read VaultMe Instructions and More Information

Use VaultMe (external link)

How Much Google Drive storage are you using?

You can check how much storage you are using by visiting Google Drive Storage.

Google Drive: Manually Move files

If you do not want to use VaultMe, read Move Princeton Gmail and Google Files: Manual Alternatives.

Zoom:  Download Recordings

Archive Zoom Recordings

H:Drive Access and Move Files

H: Drive: Access and Move Files

Microsoft: Export Princeton OneNote, Class Notebook, Teams, Sharepoint, and OneDrive

Microsoft: Export Princeton OneNote, Class Notebook, Teams, and OneDrive to another account

Outlook: Move your Princeton Exchange Mail and Contacts

If you are using Outlook 365, follow the Outlook: Move your Princeton Exchange Mail and Contacts.

Princeton Email Associated with Apple ID 

Users will need to change their Apple ID to a personal email address at separation or retirement from Princeton. Learn how to change the primary email address that you use to sign in to your Apple Account.

Personal Websites: Download cPanel files

To download your personal website files, refer to Personal Websites: Download cPanel files.

Service Accounts

Before leaving Princeton or transferring to another department follow the guidelines outlined in KB0014372

Adobe Creative Cloud All Apps Storage Backup

When your account closes, your Adobe Enterprise License will also be disabled.  This will cause any files you have stored in your Adobe Cloud Storage to be deleted and unable to be restored, so you must backup your files if you want to keep them after graduating. There is no way to transfer Adobe Enterprise Storage files directly to an Adobe Personal account. Because Princeton uses Adobe’s Enterprise Storage, you will not be able to use their migration tool to transfer your files out of storage. Users can backup their Adobe Cloud files to any backup solution including an external physical drive, iCloud, Dropbox, Google Drive, etc. You can migrate your Adobe Cloud Storage files with the following process:

1. Before beginning, please ensure you have enough space on your computer or an external drive to temporarily store your files before backing them up to cloud storage. On MacOS Ventura, you can go to System Settings > General > About, and the Storage section at the bottom will tell you how many gigabytes you have available. On Windows 10 and 11, open an Explorer window and navigate to the This PC tab and you will see the same information listed for your C: drive.
2. Compare the number from the previous step to the one shown under Storage on the right side of the screen when you login at https://creativecloud.adobe.com/
3. Best practice is to install the Adobe Creative Cloud desktop application on your computer (Windows or macOS) and sync your files to your computer.
   To learn how to sync your files, please review the following Adobe Help article: https://helpx.adobe.com/creative-cloud/help/sync-creative-cloud-files.html.
4. If you have photos in Lightroom, you will have to download them separately by visiting https://lightroom.adobe.com/ . You can select all your photos at once by hitting cmd+a on Mac or ctrl+a on Windows and download them by clicking the download button in the blue bar at the top of the page.
5. Next, using Finder on macOS or Explorer on Windows, navigate to your desktop or a preferred location on your local computer and create a new folder called “Adobe Asset Backup”.
6. On the left-hand side of Finder of macOS or Explorer on Windows, you should see a folder named “Creative Cloud Files.” Open this folder.
7. Select all the files in this folder, right-click and select “Copy”. Navigate to the folder you created in step 5 and right-click to select “Paste”. Depending on the number and size of files you have stored in Adobe Creative Cloud storage this may take some time. Your computer will need to be turned on and connected to the internet the entire time this copy is occurring.
   
   

What about migrating my Adobe Portfolio, Spark, or Behance assets, files, sites, and other content?

Unfortunately, there is no way to simply copy/paste the data and elements created in any of these Adobe Cloud tools from one account to another. You’ll need to manually rebuild pages, portfolios, and other content under a new personal account (Adobe ID). You may be able to download some assets as PDFs, but there is no known way to re-import those as new projects.

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