Outlook: Move your Princeton Exchange Mail and Contacts


Be sure to migrate your Princeton email, contacts, and calendar to Outlook prior to your account closure date; you will not have access to this information after your account is closed.  To find out when your account will be closed, navigate to the section for your university affiliation in this article: KB0013095 - University Accounts

Export/Import Exchange to Outlook Email and Contacts

What are you Trying to Do?  Move your Princeton Outlook email, calendar and contacts to a new (non-Princeton) Outlook. 

This Requires: You will essentially be exporting, then importing your Princeton.pst file to a new location. Before you can export your emails, you must have a new Outlook email application installed on your target location – you cannot migrate your Princeton email to the Outlook Webmail App. 

Steps:

  1. Install Outlook application on your personal computer.  Refer to the Download and install or reinstall Office 365 or Office 2019 on a PC or a Mac topic in Microsoft's online support.
  2. Export your Princeton email, contacts, and calendar. Export or backup email, contacts, and calendar to an Outlook .pst file topic in Microsoft's online support.
  3. Import your princeton.pst to your new Outlook. Refer to the Import email, contacts, and calendar from an Outlook .pst file help topic in Microsoft's online support.

Export/Import Exchange to Apple Mail and Contacts

What are you Trying to Do?  Move your Princeton email, calendar and contacts to a new Apple mail.

This Requires: You will essentially be exporting, then importing your Princeton email to a mbox file. 

Email Export & Import Steps:

  1. Export  your Princeton email from Apple Mail, refer to Import or export mailboxes in Mail on Mac help topic in Apple's online support and scroll to the section titled Export mailboxes.
  2. Import your Princeton email into Apple Mail.  Refer to the Import or export mailboxes in Mail on Mac help topic in Apple's online support and scroll to the section titled Import mailboxes.

Contact Export & Import

  1. Export your Apple Contacts, refer to Export or archive contacts in Contacts on Mac help topic in Apple's online support.
  2. Import your Apple Contacts, refer to Import contacts into Contacts on Mac

Export/Import Exchange to Thunderbird Email and Contacts

What are you Trying to Do?  Move your Princeton Thunderbird email, calendar and contacts to a new Thunderbird folder.

This Requires: You will essentially be exporting, then importing your Princeton email to a mbox file. 

Email Export & Import Steps

  1. Open Thunderbird.
  2. Press the Alt key to display the menu bar at the top of the window. From the View menu, select Toolbars > Menu Bar. The menu bar will now remain visible.
  3. From the File menu select New > Folder...
  4. Enter My Princeton Mail in the Name field.
  5. From the Create as a subset of drop-down menu, select your email account and click Create Folder. 
  6. Select your Princeton Inbox from the navigation pane on the left-hand side of the Thunderbird window.
  7. Click the Edit menu at the top of the screen, choose Select > All.
  8. From the Messages menu at the top of the screen, select Copy To, then select your email account and click on the My Princeton Mail folder. The selected email messages will copy to the folder.
  9. Repeat steps 6 - 8 to copy every folder in your Princeton email account to the My Princeton Mail folder.

Contacts Export & Import Steps

  1. Export
    1. Open Source Thunderbird.
    2. Click Address Book on the Mail Toolbar.
    3. Click Tools on the Menu Bar and select Export.
    4. Enter a file name, set saving location and file type to Comma Separated (System Charset).
    5. Click Save.
  2.  Import
    1. Open Target Thunderbird (where you want to see your contacts)
    2. Start Thunderbird
    3. From the Tools menu, select Import.
    4. Select Address Book as the type of material to import, click Next.
    5. Select Text File (LDIF, .tab, .csv, .txt), click Next.
    6. Click Options at lower left and select an appropriate file type from the drop-down menu.
    7. Select the file to import and click Open.
    8. Map Custom Fields if necessary and click OK.
    9. Click Finish.